About ASU-Approved Vendors
Sending out for RFPs, selecting, and getting approval for outside web development contractors can be a long and involved process. To streamline the procedure, you can make use of ASU preapproved web development vendors. Departments may request quotes from these vendors, following the terms and conditions of ASU's RFP 081605. Departments can contract with SunMart vendors, without the usual justification forms. Once a department reaches an agreement on pricing and scope of work, they should create the RX and send the supporting documentation (quote, RX and statement of work) to ASU Purchasing for order creation.
Cooperative Purchasing Agreements
Contracting with SunMart vendors for web development is preferred because pricing is generally better. However, if a vendor is not available under ASU’s contract of RFP 081605 and the purchase total is under $50,000, departments also can look outside ASU’s contract for a vendor under the Cooperative Purchasing Agreements. Participants include:
The same steps apply: Departments may request quotes from these vendors, per ASU's terms and conditions and with pricing per the referenced contract. Once the department reaches an agreement on pricing and scope of work, they should create the RX and send the supporting documentation (quote, RX and statement of work) to ASU Purchasing for order creation. Important notes:
- If the purchase is for more than $50,000, Purchasing will require justification for why the vendor is being used, as opposed to a vendor covered under ASU's RFP.
- If the purchase is for more than $100,000, Purchasing must send out for bid to get better pricing.
Adding a Vendor to the ASU RFP
Rather than use a vendor under the Cooperative Purchasing Agreements, ASU prefers to get the vendor covered under its own RFP (if time allows). RFP 081605, Web Development, Graphic Design, Audiography / Videography, and Mobile Application, is an open RFP. Vendors interested in contracting with ASU may request the necessary documents from Stacie Malekooti at ASU Purchasing. ASU Purchasing will send the vendor a request to submit a proposal and have them evaluated and added to the approved list.